We all have such busy lives, it can be super hard to find time to schedule a meeting with a coworker. To help make this easier, Microsoft has built Scheduling Poll (used to be called Find Time) right into Outlook email. Instead of endlessly writing back and forth to get a perfect time, try this easy solution. Thank you, Sandra, for suggesting this Tech Tip 😊 Please read on for how to use Scheduling Poll and some Ministry of Education AI Lessons for your classes!
How to use Scheduling Poll:
- Open a New Email: Start by creating a new email to send to your group. You need to have the names in the “To:” section for this to work.
- Insert the Scheduling Poll: Click on the “Message” tab, then click in the body of your email and choose Scheduling Poll at the top.
- The Scheduling Poll appears on the right side of your screen.
- Select Meeting Times: Select the duration of the meeting and the date of the meeting then choose meeting times. If your coworkers use the Outlook Calendar, it will show if they are busy or not. You can change the date and select options on different days. Choose several options that you think will work for everyone.
- Click Next: Then you can enter the location or leave it as a Teams meeting.
- Click Create Poll: It will add a graphic to your email.
- Send the Poll: Send the email. The recipients will get a link to the poll where they can vote on the times they’re available.
- Check the Results: You’ll be notified as people respond, and you can view the results to easily see which time works best for the majority.
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Happy Tuesday! Ever find yourself working late at night or early in the morning, only to hesitate before hitting “send” on an email because it’s not quite the right time? Or maybe you’ve crafted the perfect message for your students or colleagues, but want it to arrive at just the right moment. This week’s Tech Tip is all about the Scheduled Send feature in your email platform! Read on for instructions for how to schedule when your emails will be sent. Don’t forget, if you are interested in learning Minecraft, join Kara this Friday and our Tech Survivor Dinner Series is almost full so please sign up soon if you would like to join us. Jane and Shannon are putting on a series of workshops about Enhancing Student Learning with Inclusive Tech Tools. Scroll down to learn more about these or register for them!
Scheduling Email Sends Five Different Ways
(Classic Desktop, Online Webmail, New Desktop, iPhone, Android):
Classic Outlook on your Desktop:
1. Write your email like you normally would
2. Click on Options at the top and then click on Delay Delivery
3. Fill out the section on Delivery Options. Make the Do not Deliver Before time the time you would like it to send.
4. You will need to have your computer turned on and email open at the time you would like the email to send. Ex. For the one above, any time after 8:00 AM that I open my email, that email will automatically send.
Outlook Webmail:
If you are using Outlook online follow these instructions:
1. Compose your email as you normally would.
2. Click on the arrow to the right of Send and choose Schedule Send
3. Choose one of the options that they give you or pick Custom Time and put in your own date and time.
4. Make sure your computer is on when that time comes.
New Outlook on your desktop:
If you are using the new Outlook on your Desktop computer, it is a little easier. You are welcome to use the new version (click the slider in the top right to switch). It can be a little glitchy still
1. Compose your email as you normally would.
2. Click on the arrow to the right of Send and choose Schedule Send
3. Choose one of the options that they give you or pick Custom Time and put in your own date and time.
4. Make sure your computer is on when that time comes.
On your iPhone:
1. Compose your email like you normally would.
2. When you press the send arrow, hold your finger down for a few seconds.
3. Select the choice that you would like
On Your Android Phone:
Unfortunately, I don’t have an Android phone but this is what I found when I looked it up:
- On your Android phone or tablet, open the Gmail app .
- At the bottom right, tap Compose.
- Create your email.
- At the top right, tap More .
- Tap Schedule send. select an option.
I am super excited this week to share the new Microsoft updates with you! Those of you using Reading Progress should see AI Generated Passages as one of your reading passage options and the program will keep track of the words students are struggling with and will add those words to new reading passages (I know, this is so cool!). Teams Assignments now have AI generated assignment descriptions! You choose your topic and let it run, add sparkle, more details, step by step instructions and then have it make a rubric for you! (Sorry about the exclamation marks-I’m really excited about these!) Reading Coach has also been released. This is a low maintenance, stand-alone reading accelerator that students can use at school and at home on their own! Please watch the short video below for more details and share the Reading Coach poster with parents.
Click here to read the new Microsoft Updates in May.
Here is a video about the Teams Updates-they are awesome!
…and Reading Coach
