{"id":1769,"date":"2026-07-09T10:53:33","date_gmt":"2026-07-09T17:53:33","guid":{"rendered":"https:\/\/learn71.ca\/tech-tips\/?p=1769"},"modified":"2026-07-09T10:53:33","modified_gmt":"2026-07-09T17:53:33","slug":"tame-your-inbox-with-categories-flags-archives","status":"publish","type":"post","link":"https:\/\/learn71.ca\/tech-tips\/2026\/07\/09\/tame-your-inbox-with-categories-flags-archives\/","title":{"rendered":"Tame Your Inbox with Categories, Flags & Archives"},"content":{"rendered":"
As\u00a0we approach June\u00a0and the weather is beautiful, we sometimes need some quick ideas to regroup our students and shift gears or calm down. Check out\u00a0<\/strong>Digital Snacks – 150+ Breaks for students’ brains, curated by Tony Vincent\u200b<\/strong><\/a>\u00a0to find relaxing break\u00a0videos, sensory break videos\u00a0and quick activities like<\/strong>\u00a0“Do nothing for 2 minutes”.<\/strong><\/a><\/div>\n
…and on another note…\u00a0 \u00a0<\/strong><\/div>\n
<\/div>\n
If your Outlook inbox feels a bit like a laundry basket full of emails, meetings, reminders, and \u201cI\u2019ll deal with this later\u201d messages\u2026 you\u2019re definitely not alone \ud83d\ude05<\/strong>

Luckily, Outlook has a few simple tools that can make a huge difference without creating complicated folders or systems.<\/strong><\/p>\n
\n

\ud83c\udfa8 Use Categories to Organize Visually<\/h2>\n

Categories<\/strong>\u00a0let you add colour labels to emails so you can quickly spot important messages.<\/p>\n

You could create categories like:<\/p>\n

    \n
  • \ud83d\udd35 Staff<\/li>\n
  • \ud83d\udfe2 Parents<\/li>\n
  • \ud83d\udfe3 Tech Tips \ud83d\ude09<\/li>\n
  • \ud83d\udfe0 Urgent<\/li>\n
  • \ud83d\udfe1 To Read Later<\/li>\n<\/ul>\n

    \ud83d\udc49 Right-click an email \u2192\u00a0Categorize<\/strong>\u00a0\u2192 choose a colour or click on\u00a0New\u00a0category<\/strong>\u00a0and set one up.<\/p>\n

    \"\"<\/p>\n

    \ud83d\udea9 Flag Emails You Need to Return To<\/h2>\n

    Instead of leaving emails unread forever, try using\u00a0Flags<\/strong>.<\/p>\n

    Click the little \ud83d\udea9 beside an email to mark it as something you need to follow up on later.<\/p>\n

    This works great for:<\/p>\n

      \n
    • emails you don’t want to forget to read later<\/li>\n
    • people to reply to<\/li>\n
    • tasks you can\u2019t do immediately<\/li>\n<\/ul>\n
      You can even sort your email to show just\u00a0all the flagged ones:<\/div>\n
      \"\"<\/div>\n
      Even spending just\u00a0<\/strong>2 minutes at the end of the day<\/strong>\u00a0categorizing, flagging, or archiving can make Outlook feel much calmer and easier to manage.<\/strong><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

      As\u00a0we approach June\u00a0and the weather is beautiful, we sometimes need some quick ideas to regroup our students and shift gears or calm down. Check out\u00a0Digital Snacks – 150+ Breaks for students’ brains, curated by Tony Vincent\u200b\u00a0to find relaxing break\u00a0videos, sensory break videos\u00a0and quick activities like\u00a0“Do nothing for 2 minutes”. …and on another note…\u00a0 \u00a0 If […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[14],"tags":[],"class_list":["post-1769","post","type-post","status-publish","format-standard","hentry","category-tech-tips"],"_links":{"self":[{"href":"https:\/\/learn71.ca\/tech-tips\/wp-json\/wp\/v2\/posts\/1769","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/learn71.ca\/tech-tips\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/learn71.ca\/tech-tips\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/learn71.ca\/tech-tips\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/learn71.ca\/tech-tips\/wp-json\/wp\/v2\/comments?post=1769"}],"version-history":[{"count":2,"href":"https:\/\/learn71.ca\/tech-tips\/wp-json\/wp\/v2\/posts\/1769\/revisions"}],"predecessor-version":[{"id":1773,"href":"https:\/\/learn71.ca\/tech-tips\/wp-json\/wp\/v2\/posts\/1769\/revisions\/1773"}],"wp:attachment":[{"href":"https:\/\/learn71.ca\/tech-tips\/wp-json\/wp\/v2\/media?parent=1769"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/learn71.ca\/tech-tips\/wp-json\/wp\/v2\/categories?post=1769"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/learn71.ca\/tech-tips\/wp-json\/wp\/v2\/tags?post=1769"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}